Payroll & ESO Specialist (Hong Kong Payroll)

Location: Shanghai Hub, China; hybrid work with the option to work from home up to two days per week, subject to the role and team.

Company

hirify.global is a global company creating products and experiences inspired by children's curiosity, creativity, and imagination.

What you will do

• Administer employee lifecycle activities, including onboarding, contracts, transfers, promotions, leave, resignations, and terminations.
• Maintain personnel records covering contracts, leave, salary changes, benefits enrollment, and other HR documentation.
• Provide HR service desk support, resolve employee inquiries and service tickets, and prepare headcount, turnover, leave, attendance, and demographic reports.
• Prepare and validate monthly payroll inputs for Hong Kong employees, including salary changes, overtime, allowances, commissions, leave deductions, new hires, and terminations.
• Coordinate with the outsourced payroll vendor, perform pre- and post-payroll checks, reconcile gross-to-net results, bank payment files, MPF contributions, and finance reports.
• Maintain MPF and payroll records, support statutory reporting, respond to payroll inquiries, monitor regulatory updates, and improve HR and payroll processes.

Requirements

• 5–7 years of experience in HR operations and/or payroll, including hands-on employee lifecycle administration and payroll-related processes.
• Good knowledge of Hong Kong labour practices and relevant HR/payroll operations.
• Hands-on experience with Workday and time and attendance processes or systems.
• Strong Microsoft 365 skills, particularly Excel, and the ability to work with HR and payroll data.
• Strong communication skills in English and Chinese, with the ability to work with employees and internal and external stakeholders.
• Ability to identify process issues and improve operational processes in HR or payroll environments.

Nice to have

• Hong Kong payroll administration experience.
• Experience with Power Automate, ServiceNow or similar service management platforms.
• Experience optimizing processes by reducing manual work, improving accuracy, or digitizing HR processes.
• Stakeholder and vendor management experience, especially with outsourced payroll providers.
• Knowledge of time and attendance and time-off processes across Mainland China and Hong Kong.

Culture & Benefits

• Collaborative, service-focused environment supporting HR, Finance, employees, and external vendors.
• Culture of clear communication, shared accountability, ownership, and continuous improvement.
• Enhanced paid family care leave, life and disability insurance, wellbeing resources, and community programs.
• Colleague discount from the first day and an eligible bonus scheme.
• Diverse, dynamic, and inclusive workplace focused on safety, belonging, equal opportunity, and equal pay.