Real Estate Administrator

Location: Tempe, Arizona; hybrid work with an on-site expectation of at least three days per week.

Company

hirify.global Family of Brands is a privately owned used car sales, financing, and servicing company operating across hirify.global, Bridgecrest, and SilverRock.

What you will do

• Support administrative and operational management of the company’s real estate portfolio.
• Process invoices, check requests, reimbursements, utility payments, tax payments, and lease-related payments; research discrepancies and payment inquiries.
• Maintain vendor onboarding records, lease files, renewal trackers, property documentation, SharePoint sites, and department records.
• Coordinate with Legal, landlords, vendors, Facilities, and market teams on lease notices, estoppels, renewals, utilities, maintenance, signage, and property needs.
• Support audits, annual reporting, data collection, mail distribution, space planning, occupancy tracking, and office setup activities.

Requirements

• 2+ years of administrative, real estate, property management, lease administration, facilities, accounting, or related experience.
• Experience processing invoices, payments, reimbursements, or financial documentation.
• Strong recordkeeping, data entry, and administrative support experience.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.
• Ability to maintain accurate documentation, trackers, and reporting tools.
• Exceptional organization and attention to detail, strong communication and relationship-building skills, and the ability to manage multiple priorities.
• Resourceful problem-solving, customer-service mindset, and the ability to work independently and collaboratively.
• Technology proficiency, adaptability to new systems and processes, and discretion when handling confidential information.

Nice to have

• Bachelor’s degree.
• Experience in commercial real estate, property management, or corporate real estate.
• Experience using Tango, LicensePro, Venminder, Ryan, NUS, Smartsheet, and SharePoint.
• Knowledge of lease administration, utility management, vendor onboarding, or audit support processes.

Culture & Benefits

• Hybrid work approach balancing in-person and work-from-home environments.
• Medical, dental, and vision insurance with employer premium support.
• 401(k), company-paid life insurance, short- and long-term disability coverage, and paid time off.
• Tuition reimbursement, wellness programs, growth opportunities, and an in-house gym.
• Smart-casual dress, employee celebrations, and a professional, high-energy work environment.

Hiring process

• Employment is contingent upon successful completion of a background and drug screening process.
• The workplace is drug-free and tobacco-free.