Executive Assistant to the Dean

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; primarily on campus with the possibility of remote work one day per week on a set schedule under the Faculty of Education’s Hybrid Work Guidelines.

Salary: $5,027.00–$5,413.00 CAD monthly.

Company

hirify.global is a university whose Faculty of Education supports research, innovation, learning, and inclusive excellence.

What you will do

• Provide confidential executive-level administrative support to the Dean and support the Dean’s Office leadership team.
• Coordinate the Dean’s complex calendar, workflows, communications, inquiries, priorities, and deadlines.
• Arrange travel, process expense reports and credit card reconciliations, and provide related financial support.
• Prepare, research, proofread, and edit correspondence, briefing notes, presentations, and other sensitive documents.
• Coordinate Dean-chaired committees, meetings, faculty meetings, reviews, awards, convocation logistics, and other projects, including agendas, minutes, venues, catering, travel, and AV.
• Share front desk and general office support duties, provide vacation backup, and coordinate with university leaders, officials, donors, faculty, staff, and external contacts.

Requirements

• High school graduation and a minimum two-year post-secondary diploma.
• Minimum two years of related experience, or an equivalent combination of education and experience.
• Strong interpersonal, written communication, organizational, prioritization, multitasking, and deadline-management skills in a fast-paced environment.
• Strong skills in Microsoft Office, including Word, Excel, PowerPoint, and Outlook calendar and email.
• Ability to plan, schedule, and organize multiple meetings and events concurrently.
• Ability to analyze and resolve problems, assess the urgency of inquiries, and triage appropriately.
• Ability to obtain, disseminate, record, and organize information effectively and tactfully; take and transcribe accurate meeting minutes; and prepare clear, concise business English documents.
• Ability to exercise tact and discretion with sensitive and confidential matters, maintain accuracy and attention to detail, work independently, and contribute effectively to a team.

Nice to have

• Experience providing executive-level support to senior executives in a university setting.
• Experience with and knowledge of university policies and procedures.
• Experience managing content on WordPress web platforms.
• Aptitude for learning new software applications.

Culture & Benefits

• Collaborative work with the Dean, the Manager, Strategic Initiatives & Administration, and the Dean’s Office administrative team.
• Work environment focused on respect, reciprocity, opportunity, equity, diversity, inclusion, indigenization, and decolonization.
• Union position in the CUPE 2950 Staff - Union category.
• Primarily on-campus work with one scheduled remote-work day per week possible under hybrid-work guidelines.
• Ongoing position.

Hiring process

• Submit a cover letter and résumé.
• Applications are accepted until 11:59 PM on November 2, 2026.