Administrative Partner

Location: New York City, United States; on-premise at NYHQ. Candidates must have permanent U.S. work authorization. U.S. work visa sponsorship is not available.

Salary: $33.12–$55.19 per hour, with eligibility for overtime, weekend, holiday, and other pay premiums.

Company

hirify.global develops medicines and therapies intended to improve patients’ lives worldwide.

What you will do

• Provide complex, autonomous administrative and office support to the Senior Vice President of External Supply.
• Manage a complex executive calendar, anticipate conflicts, schedule meetings, and coordinate rooms, Teams links, audio/visual support, catering, and pre-read materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, travel documents, visas, and presentation materials.
• Prepare expense reports, track reimbursements, manage purchase orders in Ariba, and monitor invoices.
• Handle confidential matters, maintain audit-ready records, order supplies and IT equipment, and coordinate visitor and building access.
• Collaborate with Administrative Partners across the hirify.global Global Supply leadership organization and use AI tools to support the organization.

Requirements

• 7+ years of administrative partner experience, including at least 2 years supporting senior executives.
• Strong organization, prioritization, calendar management, judgment, discretion, and ability to manage multiple time-sensitive priorities.
• Professional communication skills for working with senior management, international colleagues, and external stakeholders.
• Proficiency with Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot, other AI tools, and Workday.
• Permanent U.S. work authorization is required; visa sponsorship is not available.
• The role is performed on premise at NYHQ in New York City.

Nice to have

• Experience with corporate compliance policies and travel and expense policies.

Culture & Benefits

• Full-time employment with comprehensive benefits.
• 401(k) plan with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver/parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Relocation assistance is not generally provided, though it may be available based on business needs and eligibility.