Workplace & Facilities Manager (Europe)

Location: Spain (Madrid - Hybrid); regular travel across European office locations is required.

Company

hirify.global operates a global workplace wellness platform connecting employees with fitness, mindfulness, therapy, nutrition, and sleep partners.

What you will do

• Lead workplace, facilities, and staff operations across European offices.
• Manage onboarding operations, including office access, laptop delivery, welcome kits, and transport platform registration.
• Oversee office expenses, events, travel, catering budgets, purchase orders, supplier inquiries, and contract negotiations.
• Lead vendor selection and corporate real estate projects, including office relocations and renovations.
• Build end-to-end project plans and analyze operational data to improve space utilization and reduce costs.
• Develop communication and change management plans, resolve stakeholder conflicts, and maintain business continuity.

Requirements

• Bachelor’s degree in administration, organization, hospitality, workplace and facilities management, or a related field.
• At least 5 years of relevant experience in workplace management, corporate real estate, or multi-office operations across Europe.
• Mandatory experience in multi-office workplace and facilities management across Europe, corporate real estate projects, and vendor negotiations.
• Experience with project planning, process standardization, vendor selection, contract negotiation, budget optimization, and data analysis.
• Fluent English required. Additional European languages are valued but not required.
• Strong service orientation, attention to detail, conflict mediation, communication, change management, and proficiency in GSuite and workplace facilities management software.

Culture & Benefits

• Free hirify.global Gold membership with access to gyms, studios, digital fitness programs, and wellness resources, with coverage for up to three family members.
• Health insurance and a flexible schedule aligned with time zones, team needs, and personal routines.
• At least 25 paid holiday days per year, additional tenure-based days, and an extra birthday holiday.
• 100% paid parental leave, including extended leave and a part-time ramp-back period for birth parents.
• Learning platforms, interactive development sessions, personalized growth planning, and internal career opportunities.
• Inclusive culture focused on wellbeing, collaboration, open communication, trust, and diverse perspectives.