Clinical Fellowship Administrative Assistant

Location: hirify.global Hospital Site, Vancouver, British Columbia, Canada; onsite in the Department of Surgery

Salary: $5,027–$5,413 CAD per month; 0.5 FTE, part-time

Company

hirify.global Faculty of Medicine’s Department of Surgery provides undergraduate, graduate, and postgraduate medical education and conducts research across multiple surgical divisions in British Columbia.

What you will do

• Coordinate recruitment, interviews, appointments, onboarding, and administrative processes for clinical fellowship and focused competency programs.
• Support fellows and international postgraduate trainees with licensing, hospital access, IT accounts, clinical tools, pagers, and other onboarding requirements.
• Prepare rotation schedules, evaluations, teaching activities, attendance records, call schedules, meetings, conferences, workshops, and educational events.
• Maintain trainee files, accreditation documentation, training plans, reports, statistics, and related program records.
• Provide administrative support for research activities, visiting electives, and educational activities within General Surgery.
• Process reconciliations, cheque requisitions, physician and faculty payments, fund transfers, budget monitoring, and fellow clinical billing.

Requirements

• High school graduation plus a two-year post-secondary diploma and four years of related experience, or an equivalent combination of education and experience.
• Excellent organization, prioritization, multitasking, written and oral communication, analytical, and problem-solving skills.
• Ability to work independently and collaboratively while exercising sound judgment, tact, discretion, confidentiality, and accuracy.
• Experience with word processing, spreadsheet, and database applications.
• Ability to work occasional additional hours in the evenings and early mornings when required.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Culture & Benefits

• Union staff position classified under CUPE 2950.
• Professional work environment within the Department of Surgery and Faculty of Medicine.
• Work supporting clinical education, research, and surgical training programs.
• Part-time appointment at 0.5 FTE.