Executive Assistant

Location: New York, NY; onsite presence required four days per week

Annual base salary: $90,000–$100,000

Company

hirify.global includes Pomona Capital, an investment firm and secondaries investor with more than $20 billion in aggregate capital commitments and offices in New York, London, and Hong Kong.

What you will do

• Provide proactive executive support to the Chief Financial Officer and Office Manager.
• Manage complex calendars, meeting logistics, agendas, catering, materials, and executive communications.
• Coordinate domestic and international business travel, expenses, vendor invoices, and approvals.
• Handle confidential information and liaise with executives, administrative teams, vendors, building management, security, and external partners.
• Maintain office records, supplies, subscriptions, memberships, and hospitality operations.
• Support ad hoc projects and identify opportunities to improve administrative and office processes using technology, automation, and AI-enabled solutions.

Requirements

• High School Diploma or GED required; a bachelor’s degree is preferred, with relevant experience potentially substituting for the degree.
• At least 7 years of progressively responsible administrative experience, including 3 years supporting C-level or senior executives.
• Advanced proficiency with Microsoft Word, Excel, Outlook, SharePoint, and PowerPoint.
• Excellent verbal and written communication, organization, critical thinking, problem-solving, discretion, and decision-making skills.
• Ability to work independently and collaboratively, adapt to changing priorities, anticipate needs, and work extended hours when necessary.
• Ability to work onsite in the New York office four days per week.

Nice to have

• Bachelor’s degree and financial services industry experience.
• Experience with Concur, Adobe, DocuSign, and Claude.
• Professional presence and strong interpersonal skills when interacting with senior executives, investors, visitors, and stakeholders.

Culture & Benefits

• Health, dental, vision, and life insurance plans.
• 401(k) plan with company matching contributions of up to 6% and an employer-paid cash balance retirement plan.
• Tuition reimbursement of up to $5,250 per year.
• 20 days of paid time off, paid company holidays, a flexible Diversity Celebration Day, and 40 hours of paid volunteer time.
• Work culture centered on inclusion, customer focus, critical thinking, teamwork, business acumen, and learning agility.