Office Administration Team Lead

Location: Belgrade, Serbia; flexible work location with the option to work from home or the office. Remote work from abroad is available for up to 30 days per year.

Company

hirify.global creates intelligent software development tools used by developers, teams, and companies worldwide.

What you will do

• Lead the day-to-day operations of the Belgrade office and ensure a smooth workplace experience.
• Coordinate the local Office Administration team, allocate responsibilities, support onboarding and development, and manage performance.
• Manage relationships with landlords, building management, suppliers, contractors, and other service providers.
• Oversee maintenance, repairs, workplace improvements, supplies, inventory, and office-related projects.
• Track expenses, invoices, and budgets, and support planning and forecasting.
• Coordinate office events and employee initiatives while ensuring compliance with health, safety, fire, and local administrative requirements.

Requirements

• Solid experience in office management, workplace operations, or administration.
• Experience leading or coordinating a team.
• Experience managing office budgets, invoices, supplier contracts, landlords, vendors, and service providers.
• Strong organizational, project management, communication, and problem-solving skills.
• Ability to manage workplace projects, space changes, operational initiatives, and changing priorities independently.
• Fluency in English and Serbian is required.

Culture & Benefits

• Flexible work location with home and office options.
• Up to 30 days per year of remote work from abroad.
• Additional time off and medical insurance allowance for employees and families.
• Learning opportunities including conferences, courses, and language classes.
• Lunch or meal allowance, mental health support, and sports benefits.
• Internal company events and team gatherings.