Administrative Support (Commercial Aviation Maintenance Training)

Location: Toronto; on-site at a customer location in Montreal, Canada

Base pay: CAD 59,600–66,200 per year

Company

hirify.global develops simulation, training, and mission-readiness technologies for aviation and other critical operations.

What you will do

• Coordinate training logistics, including accommodations, vendors, invoicing, payments, and supporting documentation.
• Plan, schedule, administer, and support the delivery of commercial aviation maintenance training programs.
• Maintain accurate training records, review course files, and ensure documentation is complete and audit-ready.
• Prepare training certificates and verify completion of all required criteria before issuance.
• Manage requests through internal systems and provide operational support to internal stakeholders.
• Support audits, address findings, and contribute to process improvements and automation initiatives.

Requirements

• High school diploma or relevant post-secondary diploma.
• Strong communication, organizational, planning, time-management, problem-solving, and collaboration skills.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
• Strong attention to detail and commitment to quality and accuracy.
• Proficiency in spoken and written English and French.
• Ability to work on-site at a customer location in Montreal and legal authorization to live and work in Canada.

Nice to have

• Experience in aviation, training operations, or training administration.
• Knowledge of Transport Canada training requirements and regulations.
• Experience with Learning Management Systems and Quality Management Systems.
• Experience supporting audits, compliance, document control, or stakeholder communications.
• Knowledge of learning and development practices and trends.

Culture & Benefits

• Collaborative and innovative work environment.
• Professional growth and development opportunities.
• Competitive compensation and benefits package.
• Flexible vacation policy and paid holidays.
• Defined Benefit Pension Plan, Employee Stock Purchase Plan, and Group RRSP.
• Medical, dental, and vision coverage through a flexible benefits program.