Assistant (Multiple Areas)

Location: hirify.global Amsterdam, Netherlands; relocation to the Netherlands is mandatory. The position is full-time on-site, while the selection process and assessments are conducted remotely.

Salary: €3,209.87 per month, including local weighting, plus applicable benefits, based on a 40-hour work week.

Company

The European Medicines Agency protects public and animal health by ensuring that medicines available on the EU market are safe, effective and of high quality.

What you will do

• Provide administrative, organisational and logistical support for scientific, regulatory and procedural meetings.
• Prepare, format and publish high-quality documents using established templates and standards.
• Maintain files, databases, statistics, tracking tools, mailing lists and correspondence.
• Develop and update standard operating procedures, work instructions, user manuals, guidance documents and templates.
• Monitor deadlines, address routine issues using sound judgement and escalate concerns when appropriate.
• Improve processes and service quality for colleagues and stakeholders across the Agency.

Requirements

• Full rights as a citizen of an EU Member State, Iceland, Liechtenstein or Norway.
• English at C1 level and satisfactory knowledge of another official EU language at B2 level.
• Post-secondary education, or secondary education providing access to post-secondary education, plus at least three years of relevant professional experience.
• At least three years of administrative experience in a structured environment with established procedures or comparable guidance.
• Experience with standard operating procedures, databases, data checking, basic reports, stakeholder communication and deadline monitoring.
• Confidence using Microsoft Office, virtual meeting platforms and document management systems, with strong accuracy, discretion and attention to detail.

Nice to have

• Experience in an EU regulatory body, public-sector organisation or multinational environment.
• Knowledge of the EU regulatory framework.

Culture & Benefits

• Work in an international, multidisciplinary environment contributing to public and animal health.
• Development opportunities including internal mobility, mentoring and peer coaching.
• Flexible working arrangements, teleworking, generous annual leave and official holidays.
• Renewable five-year contract in principle, subject to applicable conditions.
• Health insurance, pension plan, relocation assistance, and possible expatriation, education and household allowances.

Hiring process

• Applications are reviewed on an ongoing basis, followed by eligibility checking and shortlisting.
• Preliminary assessment may include recorded videos, written or cognitive tests and personality assessments.
• Final interviews and all assessments are conducted remotely; successful candidates may be placed on a reserve list or talent pool.