Office Manager

Location: Dubai, United Arab Emirates; office-based role

Company

hirify.global provides maritime services including broking, finance, port services, research, and support for shipping, offshore, trade, and energy markets.

What you will do

• Manage the Administration and Support teams for hirify.global FZCO and hirify.global Futures Limited in Dubai.
• Oversee events, travel and hotel bookings, service apartments, catering, facilities, insurance renewals, and health and safety.
• Monitor office expenses, support expense authorisation, and liaise with the Finance Manager on financial matters.
• Manage company premises, tenants, building relationships, maintenance, office presentation, and office moves.
• Coordinate with HR and IT on seating arrangements, IT policies, network-drive access, and office technology services.
• Support company secretarial and compliance activities, including DMCC liaison, documentation renewals, Board meetings, KYC and sanctions coordination, onboarding, and compliance reporting.

Requirements

• 5+ years of experience in global mobility, immigration, or related fields.
• Strong knowledge of international immigration laws, tax regulations, employment policies, work permits, visas, and relocation processes.
• Excellent organisational, communication, interpersonal, problem-solving, and analytical skills.
• Ability to manage multiple priorities, work with confidential information, handle ambiguity, and adapt to a fast-paced environment.
• Strong ethics, discretion, sound judgement, flexibility, proactivity, and a collaborative approach.
• Proficiency in Microsoft PowerPoint, Excel, Word, and Outlook.

Culture & Benefits

• Work across administration, finance, facilities, IT, company secretarial, and compliance functions.
• Collaborate with local and global managers and colleagues, including teams in London.
• Support a respectful, ethical, collaborative, and high-performing work environment.