Office Manager

Location: Dubai, United Arab Emirates

Company

hirify.global provides maritime services including broking, finance, port services, research, and support for shipping, offshore, trade, and energy markets.

What you will do

• Manage the Administration and Support teams and oversee office administration for hirify.global FZCO and hirify.global Futures Limited (FZ Branch).
• Coordinate events, travel and hotel bookings, service apartments, insurance renewals, catering, facilities, and health and safety.
• Monitor office expenses, support expense authorisation, and liaise with Finance, including acting as an authorised bank signatory when appropriate.
• Manage owned and rented premises, building relationships, maintenance, office presentation, repairs, and office moves.
• Coordinate with IT and HR on office services, seating arrangements, network drives, and access rights.
• Manage company secretarial and compliance activities, including DMCC liaison, company documentation, board meetings, carbon reporting, sanctions and KYC coordination, and compliance onboarding.

Requirements

• 5+ years of experience in global mobility, immigration, or related fields.
• Strong knowledge of international immigration laws, tax regulations, and employment policies.
• Understanding of work permits, visas, and relocation processes.
• Exceptional organisation, attention to detail, and ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills for working with employees, managers, and external partners across geographic locations.
• Flexible, proactive, resilient, and able to work through ambiguity in a fast-paced, changing environment.
• Team-player approach, urgency, strong ethics, discretion, and sound judgement when handling sensitive and confidential information.
• Proficiency in Microsoft Office, including PowerPoint, Excel, Word, and Outlook.
• Alignment with the values of integrity and respect, drive, relationship building, collaboration, resilience, and problem-solving.

Culture & Benefits

• Permanent employment in an office-based role in Dubai.
• Collaboration with local and global managers and colleagues across diverse functions.
• Work environment centred on integrity, respect, excellence, collaboration, and positive change.