13 дней назад
Finance Operations & Office Specialist
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Finance Operations & Office Specialist (Finance Operations/Office Management): Managing office operations and supporting finance workflows for an electric vehicle charging network with an accent on employee expenses, supplier master data, process documentation, and internal service coordination. Focus on controlling corporate card spending, maintaining accurate finance records, managing Jira ticket performance, and improving operational workflows.
Location: Lisbon, Portugal; in-person teamwork is expected
Company
is building a network of electric vehicle chargers to accelerate sustainable mobility through partnerships and workplace charging infrastructure.
What you will do
- Manage day-to-day office operations, maintenance, suppliers, procurement, facilities, and the central office budget.
- Provide administrative support, including document organization, meeting logistics, travel arrangements, internal events, and operational follow-up.
- Review employee expense reports, monitor corporate card usage, resolve documentation issues, and improve expense management processes.
- Create, validate, and maintain supplier master data, including legal, tax, banking, and contact information.
- Create and maintain structured Finance process documentation in Confluence.
- Coordinate Finance Jira tickets, monitor SLAs and backlogs, prepare performance reports, and identify workflow improvements.
Requirements
- 1–2 years of experience in Finance Operations, Office Management, Accounts Payable, Shared Services, Administrative Operations, or a similar role.
- Experience with employee expenses, supplier data, office operations, administrative support, or internal service request processes.
- Portuguese is required.
- Strong organizational, planning, communication, analytical, and stakeholder-management skills with high attention to detail.
- Good Excel or Google Sheets skills and comfort working with systems, workflows, operational KPIs, and structured processes.
- Ability to identify process gaps and suggest improvements.
Nice to have
- Experience with Jira or another ticketing and workflow management tool.
- Experience with Confluence, SharePoint, Notion, or another documentation platform.
- Experience with ERP systems or expense management platforms.
Culture & Benefits
- Permanent employment with a collaborative, ownership-driven, and sustainability-focused environment.
- Private health insurance and gym membership.
- Flexible working hours, free office snacks, unlimited coffee, and a meal allowance for each worked day.
- Annual offsite and regular team-building events with local teammates.
- English training, electric vehicle charging discounts, and an inclusive workplace focused on equal opportunity.
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