Office Manager

Location: Onsite in Louvain-la-Neuve, Belgium

Company

hirify.global provides geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources, with approximately 10,000 employees in around 60 countries.

What you will do

• Manage office suppliers, service-provider contracts, policies, procedures, supplies, access badges, reception, and daily office operations.
• Coordinate facilities, building management, repairs, preventive maintenance, cleaning, catering, and other workplace services.
• Oversee hirify.global Belgium’s fleet, including electric vehicle charging cards, charging stations, home-charging installations, provider comparisons, sourcing, and negotiations.
• Coordinate with IT on equipment, accessories, software renewals, and with Global Shared Services on operational alignment.
• Organize meetings, travel, training, and events in Belgium and abroad, including marketing, HR, client, and recruitment events.
• Maintain ERP data by creating client records, issuing purchase orders, and resolving operational questions independently.

Requirements

• More than 5 years of experience in a similar office management position.
• Fluent French and English are required.
• Professional corporate-environment experience is essential; multinational-organization experience is strongly preferred.
• Proficiency in Microsoft Office, including Word and Excel.
• Strong communication, organizational, prioritization, resilience, teamwork, proactive, and service-oriented skills.

Nice to have

• Dutch language skills.

Culture & Benefits

• Collaborative, supportive, and multicultural working environment.
• Competitive salary and benefits package aligned with seniority and expertise.
• Family-friendly practices focused on results rather than hours.
• Opportunities for continuous learning, innovation, and process improvement.
• Strong commitment to employee wellbeing and health, with a premium workplace in Louvain-la-Neuve.