Executive Assistant - TWS

Location: San Jose, California, USA; 4–5 days onsite per week in the San Jose office

Salary: $116,500–$155,900 annual base salary, depending on location and experience

Company

hirify.global develops collaboration and productivity products and supports global teams working across countries, cultures, and time zones.

What you will do

• Provide high-level executive support to the General Manager of Team Workspace Solutions, including complex calendar management and priority coordination.
• Coordinate domestic and international travel, including multi-city itineraries, visas, travel requirements, accommodations, and schedule changes.
• Organize Leadership Team meetings, business reviews, onsites, offsites, and employee events for groups of up to hundreds of people.
• Prepare and proofread executive communications, presentations, reports, and meeting materials.
• Track decisions, commitments, follow-up actions, onboarding activities, expenses, invoices, purchase orders, and budgets.
• Resolve operational issues involving internal systems, product orders, shipping, customs, equipment, vendors, customer visits, and special projects.

Requirements

• Bachelor’s degree or equivalent relevant professional experience.
• Significant experience as an Executive Assistant or in a comparable role supporting senior executives in a complex, fast-paced corporate environment.
• Experience supporting global executives and coordinating work across countries, cultures, and time zones.
• Strong organizational, prioritization, communication, judgment, problem-solving, and confidentiality skills.
• Ability to work independently, manage ambiguity, adapt to changing priorities, and collaborate with executives, employees, customers, partners, and vendors.
• Ability to maintain 4–5 days of onsite presence in the San Jose office.

Nice to have

• Experience planning meetings, offsites, and larger employee events.
• Experience coordinating complex international travel and changing multi-country schedules.

Culture & Benefits

• Medical, dental, and vision coverage.
• Traditional and Roth 401(k) plans, flexible spending accounts, health savings account plans, and employee share purchase program.
• Paid time off, paid holidays, bereavement leave, and paid parental leave.
• Tuition reimbursement, commuter benefits, wellness programs, and employee product discounts.
• Life and disability insurance, adoption and surrogacy assistance, legal plan access, and various insurance programs.