Office Administrator

Location: Sofia, Bulgaria; on-site Monday through Friday from 10:00 AM to 7:00 PM

Company

hirify.global supports office operations in Bulgaria as part of the CEE Office Support Team.

What you will do

• Maintain an organized, functional, and well-supplied office environment.
• Identify and coordinate the resolution of facility and maintenance issues with vendors and building management.
• Manage cleaning, catering, postal, security, and other facility service providers.
• Welcome visitors, prepare conference rooms, coordinate visits, and handle mail and deliveries.
• Order supplies, maintain inventories, manage operational data and documents, and prepare reports.
• Support office policies, vendor and landlord contracts, annual budgeting, expenditure planning, and variance analysis.

Requirements

• At least 1 year of experience in office administration or a similar administrative support role.
• Knowledge of office administration responsibilities, systems, and procedures.
• Valid driving license.
• Proficiency in MS Office, especially Excel and Outlook.
• Strong time management, multitasking, prioritization, communication, and problem-solving skills.
• Upper-intermediate English communication skills and availability for on-site work in Sofia.

Nice to have

• Bachelor’s degree in business administration, communication, or property administration.

Culture & Benefits

• Collaboration with the Regional Office Support Manager CEE, the CEE Office Support Team, and other operational teams.
• Participation in regular operational meetings and continuous improvement initiatives.
• Fast-paced office environment with responsibility for employee workplace support.