Project Administrator - Service (HVAC)

Location: On-site in Laval, Quebec, 5 days per week

Annual base salary: $62,636.66–$87,114.99 CAD

Company

hirify.global develops sustainable, comfortable, and efficient climate solutions for buildings, homes, and transportation through brands including Trane and Thermo King.

What you will do

• Manage routine project documentation, procurement, job costing, customer invoicing, and administrative closeout.
• Coordinate project transitions from Sales to Operations in enterprise business systems.
• Coordinate monthly customer invoicing according to customer requirements and project manager direction.
• Track project costs, including timesheets, forecasts, vendor invoices, and project reports.
• Review billing backlogs and work with project managers, BAS and HVAC field technicians, customers, and claims teams to resolve obstacles.

Requirements

• High school diploma or GED and up to two years of related experience or training, or an equivalent combination of education and experience.
• Written and spoken English and French are required or preferred for the role.
• Strong communication skills, a proactive approach, and the ability to work independently and as part of a team.
• Problem-solving, decision-making, rational thinking, and sound judgment.
• Ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime or weekends when required.

Nice to have

• Experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Knowledge of construction law and regulations.
• Familiarity with HVAC system operation.

Culture & Benefits

• Work contributes to sustainable climate solutions and a more efficient future.
• Comprehensive benefits and employee programs are offered.
• Competitive compensation based on factors including experience, education, location, seniority, and union designation.
• The position is imminently available for immediate placement.
• Equal opportunity employment is provided.