Operations Division Administrator

Location: On-site at the Jerusalem campus 5 days a week, Israel

Company

hirify.global is hiring an administrator to support its Operations Division leadership team.

What you will do

• Provide day-to-day administrative support to the VP Operations, including calendar management, meeting coordination, travel arrangements, and expense administration.
• Prioritize incoming requests and manage competing priorities through timely follow-up.
• Prepare agendas, presentations, briefing materials, summaries, and action-item trackers.
• Coordinate leadership meetings, offsites, team events, and recurring operational forums.
• Support division-wide planning, communications, milestone tracking, and internal processes.
• Track leadership decisions, follow up with stakeholders, and improve administrative workflows.

Requirements

• 5+ years of experience as an Executive Assistant, Administrative Business Partner, Operations Coordinator, or in a similar role.
• Experience managing and analyzing data and drawing business insights from findings.
• Hands-on experience with AI tools or a strong AI-oriented mindset and willingness to adopt emerging technologies.
• Strong written and verbal communication skills in English are required.
• High proficiency with Microsoft Office, especially Outlook, PowerPoint, Excel, and Teams.
• Strong interpersonal skills, a proactive solution-oriented approach, integrity, and discretion when handling confidential information.

Culture & Benefits

• Fast-paced environment with independent ownership of tasks.
• Work closely with the VP Operations and the broader Operations leadership team.
• Service-oriented role focused on efficient, consistent operational processes.