Office & Corporate Administrator

Location: Based in or near Tallinn, Estonia; hybrid work from home or a Tallinn office, with office attendance when necessary

Company

hirify.global is a travel technology company within Amitours Group, providing ski transfers, rentals, passes, and integrated travel services across Alpine destinations while developing travel, health tech, and finance tech products.

What you will do

• Handle day-to-day administration and paperwork for the company’s Estonian entity.
• Act as the local point of contact with Estonian authorities and manage official correspondence.
• Prepare, organise, and track company documents, contracts, and official filings.
• Maintain routine communication with banks and financial institutions.
• Support invoice, record-keeping, and other accounting administration in coordination with the external accountant.
• Take ownership of ad-hoc administrative tasks and keep business operations organised.

Requirements

• At least 3 years of experience in office administration, office management, or corporate administration.
• Practical knowledge of how Estonian companies operate, including banking, accounting, legal matters, and standard business administration.
• Fluent English and Russian, with excellent Estonian.
• Practical experience using modern digital tools, including AI assistants.
• Independent, proactive, discreet, and comfortable handling confidential corporate and financial documents.
• Estonian citizenship and residence in or near Tallinn, with the ability to work from the office when necessary.

Nice to have

• Experience working with international groups or multi-entity structures.

Culture & Benefits

• Flexible part-time schedule that can be combined with other work.
• Hybrid work from home or a Tallinn office.
• Visible administrative role with direct impact in a growing international group.
• Opportunity to grow into a broader, more senior position over time.