Medical Virtual Assistant (Healthcare Operations)

Location: Fully remote; working hours are 9:00 AM–6:00 PM US Central Time.

Hourly compensation: $5–$15 per hour, based on experience.

Company

hirify.global is building an AI-native healthcare platform that automates administrative work and supports scalable psychiatric care delivery.

What you will do

• Coordinate provider recruiting operations, including candidate records, interview scheduling, follow-ups, and recruiting-to-onboarding handoffs.
• Manage provider onboarding from accepted offer through start readiness by collecting documents, tracking requirements, and escalating blockers.
• Maintain provider rosters, recruiting and onboarding statuses, credentialing and payer-enrollment information, availability, and offboarding records.
• Support weekly payroll preparation by reviewing visit data, no-shows, late cancellations, payment trackers, and discrepancies.
• Coordinate workflows across recruiting, credentialing, clinical operations, billing, finance, and payroll.
• Document SOPs, checklists, and templates while identifying opportunities to simplify or automate recurring administrative work.

Requirements

• 2+ years of experience in healthcare operations, provider operations, recruiting coordination, onboarding, payroll or invoice support, HR administration, or virtual operations support.
• Strong organizational skills, attention to detail, spreadsheet skills, and experience maintaining structured trackers and reconciling data.
• Clear, concise, and professional written English.
• Ability to manage recurring workflows, deadlines, follow-ups, blockers, and discrepancies independently.
• Ability to handle confidential provider, recruiting, company, and compensation information appropriately.
• Familiarity with HIPAA-sensitive healthcare environments and appropriate information-handling practices.

Nice to have

• Experience supporting clinicians, healthcare professionals, independent contractors, or distributed teams.
• Experience with Google Sheets, Slack, Ashby, Healthie, Looker Studio, Stripe, or similar systems.
• Experience with payroll, invoicing, payment reconciliation, telehealth, behavioral-health operations, credentialing, payer enrollment, billing, scheduling, or workforce operations.

Culture & Benefits

• Fully remote contract role with a 9:00 AM–6:00 PM US Central Time schedule.
• Work across recruiting coordination, provider onboarding, healthcare operations, payroll preparation, and process improvement.
• Opportunity to build scalable provider-operations workflows that help clinicians focus on patient care.
• Potential growth into broader provider operations, recruiting, payroll operations, quality assurance, or team leadership responsibilities.