Receptionist

Receptionist

Company

EQT Ventures

Conditions

5 days ago Senior Warsaw, Poland Onsite Full Time Operations Jobs by EQT Ventures

EQT Ventures EQT Ventures is the early-stage venture capital strategy of EQT Group, partnering with founders building 'Generation-Defining Companies.' With 1.1 billion euro invested behind the strategy, EQT Ventures acts as an early-stage lead investor, operational advisor, and high-conviction capital provider for ambitious European founders, typically investing between 2-50M EUR. Luxembourg, LU About EQT Ventures EQT Ventures partners with founders building Generation-Defining Companies, aiming to back ambitious visions that can become game-changing, resilient businesses. As early-stage lead investors, operational advisors, and high-conviction capital providers, the team—made up of ex-founders and operators—provides hands-on support to help portfolio companies scale fast, break through barriers with access to the global EQT platform, and build long-term resilience. EQT Ventures is domiciled in Luxembourg, with investment advisors located in Stockholm, Paris, London, New York, Berlin and Amsterdam, and is focused on European companies, having backed over 140 founding teams to date across sectors such as AI, fintech, edtech, robotics, and aerospace. The firm operates through multiple funds, including EQT Ventures I, II, and III, with clients/portfolio companies ranging from early-stage startups like Sana Labs, 1X, Payrails, Parloa, and The Exploration Company. View jobs by EQT Ventures

Skills

Attention To Detail English Expense Coordination Front Desk Google Workspace Invoice Handling Netsuite Office Management Polish Reception Rydoo Slack Supplier Management Workday Zoom

About the Role

You will be the welcoming face of a new Warsaw office, serving as the first point of contact for guests and visitors. You will manage the reception area, keep meeting rooms and common spaces tidy and ready, order supplies and liaise with external providers, handle incoming and outgoing post, and assist with invoice handling and expense coordination using tools like NetSuite and Rydoo.

Requirements

• 2-3 years proven experience in a receptionist, front-of-house, or comparable client-facing service role
• Fluency in English and Polish, both spoken and written to a professional standard
• Reliable, organised working style with strong attention to detail
• Ability to manage own workload independently
• Comfortable with everyday office technology and quick to pick up new systems and tools

Responsibilities

• Welcome guests and visitors ensuring a friendly and professional first impression
• Manage the reception area and maintain meeting rooms and common spaces
• Order office supplies, groceries and other materials and liaise with external suppliers and service providers
• Respond to ad hoc requests from colleagues with care and efficiency
• Manage incoming and outgoing post and packages
• Assist with invoice handling and expense coordination using NetSuite and Rydoo

Benefits

• Paid time off
• Parental leave
• Wellbeing and wellness support
• Flexible working arrangements
• Learning and development opportunities
• Discretionary incentive compensation

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