Regional Fleet Coordinator

TL;DR

Regional Fleet Coordinator (Fleet Operations): Coordinating EMEA vehicle operations, driver data, fuel and charging systems, invoices, and fleet compliance with an accent on data accuracy, regulatory adherence, and vendor coordination. Focus on maintaining fleet systems, forecasting vehicle requirements, resolving operational issues, and implementing corrective actions across the region.

Location: Hybrid in Warsaw, Poland, with 3 days in the office and 2 days remote. Candidates must be eligible to work in the EU.

Company

A global specialty chemicals producer providing sustainable water-treatment and process solutions for water-intensive industries.

What you will do

• Process driver data changes, vehicle terminations, fuel card requests, and maintenance-related inquiries.
• Monitor fleet operations for compliance with local rules, regulations, and company standards.
• Provide vehicle information to HR for benefits-in-kind and payroll deductions.
• Code invoices using the correct general ledger codes and cost centers.
• Manage vendor and service-provider relationships while supporting employees with routine fleet questions.
• Maintain EMEA fleet data systems, monitor fuel and electric vehicle charging purchases, forecast requirements, and implement corrective actions.

Requirements

• University degree or relevant professional experience.
• 1–2 years of experience in procurement, supply chain, or logistics in an international environment.
• English proficiency at B2 level or higher, both written and verbal.
• Strong organizational, analytical, communication, problem-solving, and process-orientation skills.
• Computer and data-entry skills, including Microsoft Office.
• Ability to manage complexity, work close to deadlines, and adapt to new challenges.

Nice to have

• Written and verbal communication skills in another European language in addition to English and the candidate’s mother tongue.

Culture & Benefits

• Hybrid work model with three office days and two remote days per week.
• Competitive compensation and comprehensive benefits.
• Opportunities for professional growth and development.
• Work in a global organization operating across 130 countries and six continents.

Hiring process

• Submit a CV for review.
• Selected candidates are contacted for a brief exploratory call.