Workplace Administrator

TL;DR

Workplace Administrator (Administration): Managing day-to-day office operations and front-desk activities to provide a professional environment for employees and clients with an accent on facilities coordination and visitor management. Focus on optimizing office efficiency, coordinating with vendors, and enhancing the overall employee workplace experience.

Location: 100% onsite at MBFC Tower 1, Singapore

Company

Nscale is a vertically integrated cloud provider built for AI, owning the data centres, software, and applications that power the AI stack.

What you will do

• Manage front desk operations, including visitor registration and courier services.
• Coordinate meeting room bookings and ensure spaces are prepared for usage.
• Oversee pantry supplies, stationery, and general workplace inventory.
• Liaise with building management, cleaning contractors, and security personnel.
• Organize office events, wellness initiatives, and employee engagement activities.
• Support new employee onboarding by preparing workstations and access cards.

Requirements

• Diploma in Business Administration or equivalent discipline.
• 2-5 years of relevant experience as a Receptionist, Office Administrator, or in facilities support.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong customer service mindset and organizational abilities.

Culture & Benefits

• Culture of relentless innovation, ownership, and accountability.
• Emphasis on openness, transparency, and trust within the team.
• Commitment to sustainability and responsible technological innovation.
• Fast, efficient, and respectful collaboration environment.
• Inclusive workplace encouraging applications from diverse backgrounds.