Recruitment Admin Executive

TL;DR

Recruitment Admin Executive (HR): Managing the hiring pipeline by screening candidates and scheduling interviews with an accent on high-volume coordination and backlog management. Focus on optimizing the transition of candidates between hiring stages and ensuring accurate recruitment tracking.

Location: On-site in Bandar Utama, Petaling Jaya, Selangor, Malaysia

Company

hirify.global is scaling hiring across multiple teams and markets.

What you will do

• Screen candidate profiles based on fixed criteria and shortlist signals.
• Manage candidate movement across all hiring stages daily to prevent bottlenecks.
• Coordinate and schedule interviews quickly across candidates, recruiters, and hiring managers.
• Follow up with candidates regarding availability, documentation, and next steps.
• Maintain accurate recruitment trackers and chase missing interview notes and feedback.
• Generate and send daily hiring pipeline reports covering backlogs, progress, and blockers.

Requirements

• Experience in administration, coordination, recruitment, HR, or operations.
• Fresh graduates with strong organization and follow-up discipline are welcome.
• Ability to manage high volumes of candidates and roles without losing track.
• Proficiency in using spreadsheets, messaging tools, and scheduling software.
• Strong written communication skills and attention to detail.
• Must be able to work on-site in Malaysia.

Culture & Benefits

• Fast-paced environment that values speed, transparency, and efficiency.
• Culture of reliability and discipline with a focus on "closing loops".
• Opportunity to directly impact the growth of the company's teams.

Hiring process

• Application review.
• One to two interviews.
• A short practical task where relevant.