Office Administrator (Digital Transformation)

TL;DR

Office Administrator (Administration): Managing day-to-day office operations and fostering a positive workplace environment with an accent on employee experience and operational efficiency. Focus on coordinating vendor relations, streamlining onboarding processes, and organizing corporate events.

Location: Vilnius, Lithuania (Onsite)

Salary: 1800 - 2300 EUR

Company

hirify.global is a Northern European digital transformation partner providing expertise in Data, AI, software engineering, and business applications.

What you will do

• Manage day-to-day office organization to ensure a welcoming and smooth environment.
• Coordinate with external vendors, couriers, and service providers for timely support.
• Oversee supplies, deliveries, meeting spaces, and visitor management.
• Collaborate with HR, Finance, and IT on employee experience and workplace matters.
• Support the full employee lifecycle, including onboarding, offboarding, and welcome materials.
• Plan and organize office events, celebrations, conferences, and business travel.

Requirements

• Experience in office administration, workplace coordination, or reception.
• Strong communication skills in Lithuanian and English.
• Proactive, hands-on, and solution-oriented working style.
• Ability to manage multiple tasks and priorities with high attention to detail.
• Basic understanding of invoices, budgets, and supplier coordination.

Culture & Benefits

• Health insurance and mental & emotional support.
• State-encouraged pension accumulation programs with tax benefits.
• Flexible working hours and free parking.
• Active social life including excursions, team buildings, pizza Fridays, and a sauna.
• Opportunity to join internal committees to influence workplace design and organizational culture.