HR Admin & Office Coordinator

TL;DR

HR Admin & Office Coordinator (HR/Operations): Providing administrative support for HR activities and office operations with an accent on employee experience and vendor management. Focus on coordinating office inventory, supporting organizational development, and streamlining administrative tasks for Luxembourg and Netherlands offices.

Location: Hybrid in Luxembourg

Company

hirify.global is a space and data analytics company building a new Earth Observation constellation to unlock the power of thermal infrared imagery.

What you will do

• Manage day-to-day reception, office inventory, and general administrative tasks.
• Coordinate office operations for Luxembourg and Netherlands locations, including vendor and facilities management.
• Support the CCO and Senior Operations & HR Manager with various requests.
• Handle employee relations processes and personnel requests.
• Assist in the coordination of staff and organizational development initiatives.
• Lead office projects and continuous improvement efforts.

Requirements

• 1–3 years of experience in an administrative office role.
• Experience with supplies and vendor management.
• Fluency in English and French is required.
• Proficiency in Microsoft Office Suite (Excel, Outlook).
• Ability to handle confidential information with discretion.
• Must be based in or able to relocate to Luxembourg.

Nice to have

• Exposure to HR matters.
• Experience in a fast-paced international environment.
• Entrepreneurial mindset suited for a startup.

Culture & Benefits

• Competitive compensation package and stock options.
• Hybrid work model with flexibility.
• EU visa sponsorship and relocation bonus.
• Meal vouchers.
• Fast-moving, mission-driven startup environment with real ownership.