Special Officer (AI)

TL;DR

Special Officer (AI): Supporting the China market entry and operational setup for a proactive AI smart assistant with an accent on execution, office establishment, and cross-functional coordination. Focus on building local networks, managing early hiring processes, and driving operational workstreams from 0 to 1.

Location: Remote (China), Beijing

Company

hirify.global is developing A1, a proactive AI smart assistant designed to bring intelligence to conversations, errands, and workflows on a global scale.

What you will do

• Support the CEO on China launch priorities, including scheduling, preparation, and execution of key initiatives.
• Establish the China office from scratch, handling vendor coordination and basic operational setup.
• Manage relationships with recruitment agencies and hiring partners to support early-stage growth.
• Coordinate interview logistics and hiring processes in collaboration with internal TA teams.
• Act as the central point of coordination between HR, Finance, Operations, and Product teams.
• Prepare briefing notes, summaries, and materials for partnerships and business setup.

Requirements

• Experience in operations, executive support, startup operations, or business coordination.
• Strong organizational skills to manage multiple priorities in an unstructured environment.
• Ability to handle sensitive and confidential information while working with senior leadership.
• Confidence in engaging external stakeholders such as vendors and recruitment partners.
• Proactive, hands-on mindset with the ability to operate independently.
• Familiarity with the China business environment is a plus.

Culture & Benefits

• High talent density team emphasizing ownership and independent execution.
• Fast-paced environment focusing on shipping high-quality work and rapid learning.
• Collaborative decision-making process within a small, world-class team.
• Opportunity to build an AI product with real-world impact at a global scale.

Hiring process

• 3–4 rounds of interviews.
• Interviews may be conducted via online meetings or onsite, depending on location.