Office Management Specialist

TL;DR

Office Management Specialist (Administration): Managing front-desk operations, visitor reception, and office logistics for a global software engineering company with an accent on organizational efficiency and internal support. Focus on coordinating suppliers, processing internal requests via JIRA, and ensuring seamless office facility maintenance.

Location: Hybrid in Kyiv, Ukraine

Company

A custom product engineering company that supports multinational organizations and scaling startups to solve complex business challenges.

What you will do

• Maintain front-desk operations, including visitor reception and welcoming newcomers.
• Coordinate couriers, mail distribution, and international sending of parcels and documents.
• Process internal support requests through JIRA.
• Manage office stock and coordinate with external suppliers.
• Perform office facility checks and provide assistance to the Facility Administrator.

Requirements

• Higher education degree.
• English: Upper-Intermediate (B2) proficiency required.
• Advanced user of Microsoft Office package.
• Solid organizational skills and a client-oriented attitude.
• Must be based in Kyiv, Ukraine.

Nice to have

• Previous experience in supporting daily office routines.
• Proficiency in additional software tools.

Culture & Benefits

• Long-term employment with 24 working-days paid vacation.
• Comprehensive social benefits package.
• Access to various knowledge sharing and training opportunities.
• Opportunity to develop a career within a large international IT environment.