Operations & Office Manager (AI)

TL;DR

Operations & Office Manager (AI): Managing daily office operations and administrative foundations for a Voice AI startup with an accent on finance administration, people operations, and workplace organization. Focus on building scalable operational processes, coordinating preparatory bookkeeping, and optimizing internal knowledge systems.

Location: Onsite in Berlin, Germany

Company

hirify.global is building the reliability layer for Voice AI, bridging the gap between raw audio input and reliable machine understanding in production.

What you will do

• Manage Berlin office day-to-day operations, including supplies, deliveries, and external service providers.
• Coordinate purchasing and handle operational requests to keep the workplace running smoothly.
• Manage invoice and document flows, supporting preparatory bookkeeping in collaboration with tax partners.
• Handle people-related administration, including payroll preparation, travel expenses, and benefits.
• Organize structured onboarding and offboarding processes, including logistics and tool access.
• Maintain and improve internal knowledge systems such as Notion and Slack to optimize information flow.

Requirements

• At least 2 years of experience in office management, operations, or finance administration within a startup.
• Fluent in German and English to communicate with local authorities, tax partners, and an international team.
• Proactive and structured approach with a builder mindset and high attention to detail.
• Confidence with digital tools and a desire to improve operational systems.
• Ability to handle sensitive information with discretion and reliability.

Nice to have

• Experience with tools such as DATEV, Pleo, GetMyInvoices, Leapsome, Probonio, or Lanes & Planes.

Culture & Benefits

• Opportunity to work at a rapidly growing Voice AI startup backed by leading investors.
• High impact role with full ownership and autonomy over key operational areas.
• Dynamic and collaborative startup culture with a world-class team of engineers and researchers.
• Dedicated office environment in Berlin.