Office Manager (Administration)

TL;DR

Office Manager (Administration): Coordinating office logistics and local administrative processes for the Ukraine team with an accent on supplier management and legal compliance. Focus on maintaining military records, supporting business operations, and organizing employee engagement activities.

Location: Must be based in Ukraine (Hybrid: regular office presence required on Fridays)

Company

A global family of companies that provides enterprise software solutions and quality services across technology ecosystems including Atlassian, AWS, Slack, and GitLab.

What you will do

• Manage office logistics, communications with suppliers, and general office administration for the Ukraine location.
• Maintain accurate local documentation, records, and administrative processes.
• Support the setup and maintenance of military records in accordance with local legal requirements.
• Coordinate with internal People, Talent, and IT teams, as well as local authorities.
• Plan and organize office events and employee engagement activities.

Requirements

• Experience in office administration, office management, or HR coordination.
• English: Intermediate (B1) or higher proficiency.
• Fluent Ukrainian language skills.
• Proficiency in Google Docs, Sheets, Slack, and similar workplace tools.
• Availability to work 15 hours per week, including mandatory office presence on Fridays.

Nice to have

• Experience working within a global organization.
• Experience supporting People Operations or employee administration.
• Familiarity with Jira and Confluence.

Culture & Benefits

• Unlimited holiday (PTO) and flexible working hours.
• Enhanced parental leave and a comprehensive Time Away Policy.
• Dedicated budgets for Sport, Health, L&D, and English language lessons.
• Provision of MacBooks and support for home office setups.
• Subscriptions to streaming services and Calm, plus volunteer days and donation matching.