Pre-Closure Archiving Of Documents (Archiving)

TL;DR

Pre-Closure Archiving Of Documents (Archiving): Systematizing and archiving HR, finance, and procurement files for long-term national storage with an accent on legislative compliance and file systematization. Focus on binding files, preparing inventory lists, and conducting on-site audits of documentation in Kyiv.

Location: On-site in Kyiv, Ukraine

Company

hirify.global is a global community working to overcome poverty and inequality through humanitarian, development, and campaigning efforts in more than 90 countries.

What you will do

• Systematize HR, finance, accounting, and procurement files according to legal retention periods.
• Perform binding of files and prepare detailed descriptions and inventory storage lists for easy retrieval.
• Archive personal files of national staff, internal memos, orders, and registration journals.
• Process payroll files, financial/accounting reports, and payment processing documentation.
• Archive contracts with partners and service providers.
• Conduct a comprehensive audit of documents on-site at the Kyiv office.

Requirements

• Proven experience in providing professional archiving services.
• Proficiency in Ukrainian legislation regarding document workflow, labor, accounting, and tax laws.
• Fluency in Ukrainian; English proficiency is desirable.
• Availability to conduct an audit on-site in the Kyiv office.
• Ability to provide a detailed final report on the archiving process.