Executive, CEO Office (Insurtech)

TL;DR

Executive, CEO Office (Administration): Providing operational and administrative support to the CEO and cross-functional teams to ensure efficient execution of day-to-day priorities with an accent on priority management and cross-functional coordination. Focus on tracking deliverables, managing CEO schedules, and optimizing internal operational workflows.

Location: On-site in Petaling Jaya, Selangor, Malaysia

Company

hirify.global is a leading insurance platform in Southeast Asia dedicated to digitizing the insurance industry and building AI-integrated application platforms.

What you will do

• Provide day-to-day support to the CEO, including schedule management, documentation, and action item tracking.
• Coordinate cross-functional projects involving HR, Operations, Finance, Product, and Marketing to ensure timely delivery.
• Manage administrative operations such as data tracking, reporting, and workflow organization to support decision-making.
• Identify operational gaps and inefficiencies to propose and implement practical solutions.
• Prepare briefing notes and materials for internal and external stakeholders.

Requirements

• 3+ years of experience in administrative support, operations, or HR coordination.
• Advanced proficiency with Google Sheets, Excel, and Google Docs.
• Strong written communication skills for internal updates and recaps.
• Ability to manage multiple tasks and follow up persistently across different teams.
• High level of discretion and professionalism when handling sensitive internal information.

Culture & Benefits

• Above-market compensation.
• Fast-tracked career growth and high exposure at a Southeast Asian tech leader.
• Flat, no-politics organizational structure.
• Environment that highly values speed, ownership, and clarity.