Administrative Business Partner

TL;DR

Administrative Business Partner (Administration): Supporting leaders and teams with scheduling, coordination, and operational execution with an accent on precision, organization, and reliability. Focus on managing complex calendars, coordinating global logistics, and ensuring seamless communication across time zones.

Location: On-site in Malaysia (Bandar Utama, Petaling Jaya, Selangor)

Company

hirify.global is a high-talent density team focused on bringing AI to provide practical benefits to billions of people globally.

What you will do

• Manage complex calendars for leaders, balancing priorities and resolving conflicts.
• Coordinate internal and external meetings across different teams and time zones.
• Arrange travel logistics, including itineraries and scheduling.
• Process and track expenses accurately and on time.
• Support team meetings, offsites, and internal events.
• Ensure smooth coordination between internal teams and external stakeholders.

Requirements

• Experience in administrative support, coordination, or operations roles.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple priorities with accuracy and consistency.
• Clear communication and professional interaction with stakeholders.
• Comfortable working in fast-paced environments and collaborating with global teams across time zones.
• Location: Must be based in Malaysia for on-site work

Culture & Benefits

• High talent density and hands-on team environment.
• Collaborative and collective decision-making process.
• Rapid pace of execution, balancing high-quality shipping with continuous learning.
• Opportunity to work on a product with global AI impact.

Hiring process

• Evaluation of application by team members.
• 3 to 4 interviews, conducted via virtual meetings and/or onsite.
• Transparent and efficient process with a prompt decision.