Project Administrator/Coordinator

TL;DR

Project Administrator/Coordinator: Support delivery of complex engineering and capability development programs within PMO with an accent on project planning, scheduling, controls, reporting, and coordination across multidisciplinary teams. Focus on maintaining schedules, tracking progress and risks, managing documentation, and facilitating stakeholder communication.

Location: Abu Dhabi, AE

Company

Powertech division of hirify.global PJSC, delivering engineering and capability development programs.

What you will do

• Support development and maintenance of project schedules, work breakdown structures, and resource plans
• Track progress against milestones, highlight risks or delays, and maintain baselines and change logs
• Maintain project dashboards, KPIs, performance reports on cost, schedule, and risk
• Manage project documentation with version control and traceability
• Coordinate day-to-day activities across engineering and support teams during key phases
• Organize meetings, prepare agendas and minutes, track action items, and facilitate communication

Requirements

• 3–6 years of experience in project coordination, PMO, or project support roles
• Bachelor’s degree in Engineering, Business, or related field
• Strong organizational and coordination skills with high attention to detail
• Proficiency in MS Project and Microsoft Office tools (Excel, PowerPoint)
• Strong communication and stakeholder management skills
• Understanding of document control, configuration management, HSE, quality, and regulatory compliance

Nice to have

• Experience supporting engineering, aerospace, defence, or technical projects
• Familiarity with project management methodologies (PMI, CAPM, PMP)
• Experience with reporting tools such as Power BI
• Experience in complex, fast-paced project environments

Culture & Benefits

• Work in a structured and disciplined manner handling confidential information with high integrity
• Collaborate closely with Project Managers, engineers, and key stakeholders
• Operate within strong governance framework in multidisciplinary teams