Office & Event Manager

TL;DR

Office & Event Manager (Administration): Managing daily office operations and corporate events to create a productive and engaging workplace with an accent on operational excellence and cultural stewardship. Focus on leveraging AI tools for vendor management, administrative automation, and event brainstorming.

Location: Based in Vienna, Austria

Company

A B2B retail technology company providing digital receipt solutions and secure, legally compliant transactions to fight tax fraud.

What you will do

• Manage daily operations at the Vienna HQ, including facility maintenance, door access, and supply management.
• Plan and execute internal events such as offsites, summer parties, and hackathons using Generative AI for brainstorming and mood boarding.
• Act as the primary point of contact for landlords and suppliers, utilizing AI tools to summarize contracts and draft correspondence.
• Coordinate onboarding experiences for new hires and manage international travel logistics.
• Manage the office budget and handle general inquiries using LLMs for rapid response drafting.

Requirements

• 2-5 years of experience in Office Management, Event Planning, or Hospitality.
• Fluent in German (C1 level) for handling bureaucracy and vendors.
• Fluent in English as the primary company working language.
• Must be based in Vienna to manage the physical office environment.
• Tech literacy in Google Workspace, Slack, Jira, and Confluence.
• Experience as an early adopter of AI tools (ChatGPT, Claude, Notion AI) for productivity.

Nice to have

• Proficiency in additional European languages.

Culture & Benefits

• 25 vacation days per year for employees based in Austria.
• Flexible working hours and a hybrid work setup.
• Budget for personal and professional development.
• Hardware of choice (Windows, Linux, or Mac).
• A pragmatic culture that values clarity, well-being, and ownership.

Hiring process

• Resume screening and initial contact.
• Cultural fit interview to ensure alignment with company values.
• Skill & Team fit discussion with the team lead and future colleagues.