Business Operations Specialist (Pharma)

TL;DR

Business Operations Specialist (Pharma): Managing operational and administrative workflows for the Rare Disease business in Austria and Switzerland with an accent on event coordination, corporate reporting, and compliance. Focus on streamlining communication between HQ and affiliate stakeholders and maintaining the promotional release process.

Location: Vienna, Austria (Flexible working arrangements and remote work options available)

Salary: Base salary starting from 54,300 EUR

Company

International research-focused biopharmaceutical group with 90 years of experience, operating in over 30 countries as a certified B Corp.

What you will do

• Organize and coordinate internal meetings and external events in collaboration with team members.
• Administratively handle sponsorships, cooperations, and donations with Legal & Compliance teams.
• Coordinate and book business travel for all team members.
• Act as an interface between HQ functions and affiliate stakeholders for corporate projects.
• Manage internal reporting cycles and coordinate the preparation of presentations and analysis.
• Maintain the Promotional Release Process in Switzerland, ensuring documentation is valid and compliant.

Requirements

• Completed education in business administration.
• Professional experience in assistant roles or event organization, preferably within the pharmaceutical environment.
• Fluency in German and English.
• Proactive, hands-on attitude with high attention to detail and accuracy.
• Ability to operate effectively in a cross-cultural environment.

Culture & Benefits

• Competitive salary package and top-class benefits.
• Flexible working arrangements and remote work options.
• Access to resources, training, and professional development opportunities.
• Tax assistance services for foreign colleagues.
• Dynamic, friendly environment committed to diversity and inclusion.