Workplace Receptionist (Mobile Apps)

TL;DR

Workplace Receptionist (Mobile Apps): Managing the front desk and daily office operations to create a welcoming environment for employees and visitors with an accent on guest logistics and office coordination. Focus on streamlining administrative tasks, supporting onboarding processes, and maintaining a professional workplace atmosphere.

Location: On-site in Barcelona, Spain

Company

hirify.global builds and publishes category-leading mobile apps across productivity, edtech, and wellness, reaching millions of users worldwide.

What you will do

• Act as the primary point of contact for all visitors and employees to ensure a welcoming experience.
• Coordinate guest check-ins, meeting room bookings, and visitor logistics.
• Manage office inventory, restocking supplies and coordinating with external vendors and building management.
• Support internal events, team activities, and general administrative tasks.
• Handle internal and external mail management and maintain organized office records.
• Coordinate onboarding logistics, including workspace setup and welcome coordination for new hires.

Requirements

• 1–3 years of experience in reception, office administration, or similar roles.
• Strong communication and interpersonal skills in both English and Spanish.
• Availability to work 5 days a week from the office in Barcelona.
• Proactive problem-solving attitude and ability to multitask under pressure.
• High level of organization and attention to detail.

Nice to have

• Experience working in fast-paced startup environments.
• Familiarity with workplace tools such as Google Workspace and Slack.
• Prior experience in workplace operations or office management.

Culture & Benefits

• Opportunity to work with a high-caliber international team building category-defining products.
• Full-time contract with private health insurance and a generous meal card.
• Annual learning and development budget for courses and professional growth.
• Wellness perks, including a sports budget and psychological consultations.
• Free access to hirify.global’s suite of productivity, wellness, and education apps.
• Modern, top-notch office located in the heart of Barcelona.

Hiring process

• Application review.
• Talent & Culture interview.
• Hiring Manager interview.
• Cultural fit assessment.