Executive Assistant

Location: Riga, Latvia; on-site support is required for office operations and events.

Company

hirify.global is hiring an Executive Assistant to support leadership and coordinate office and operational activities.

What you will do

• Manage executive calendars, schedules, meetings, follow-ups, inboxes, and internal communications.
• Prepare agendas, meeting summaries, reminders, reports, spreadsheets, presentations, and documentation.
• Oversee office operations, supplies, equipment, deliveries, facilities, and workplace organisation.
• Coordinate landlords, facility managers, maintenance providers, cleaners, vendors, and external partners.
• Plan internal events, trainings, meetings, and gatherings, including venues, catering, attendees, equipment, and materials.
• Arrange domestic and international travel, including flights, hotels, transfers, itineraries, visas, bookings, and concierge requests.

Requirements

• Experience as an Executive Assistant, Operations Assistant, Office Manager, or in a similar role.
• Strong organisation, coordination, multitasking, prioritisation, communication, and interpersonal skills.
• Ability to work reliably and professionally with confidential information and multiple stakeholders.
• Comfort with Google Workspace, including Calendar, Sheets, Docs, and Drive.
• Ability to create and manage basic reports, schedules, and documentation.
• Familiarity with Slack, WhatsApp, and email.

Nice to have

• Experience with travel management, events, office operations, deliveries, logistics, or in-person operational tasks.
• Valid driver’s license.

Culture & Benefits

• Friendly and supportive colleagues.
• Health insurance after the probation period.
• Professional growth and career development opportunities.
• Access to international conferences and online courses.
• Birthday day off, corporate events, business travel opportunities, and an extensive benefits package.
• Modern, ergonomic, pet-friendly office in Riga city center.