Middle Administrative Specialist

Location: Lviv, Ukraine; onsite, part-time from 9:00 to 13:00

Company

hirify.global is a holding tech company that creates, develops, and invests in digital businesses with global potential, collaborating with more than 800 specialists and serving millions of users.

What you will do

• Coordinate coworking spaces, including welcoming guests and newcomers, managing access cards, monitoring attendance, overseeing premises, and initiating space contract extensions when needed.
• Record attendance metrics, create payment tasks, and monitor payments.
• Organize team lunches twice a week and keep spaces stocked with snacks and themed treats.
• Receive and distribute laptops, send and receive documents and equipment, and track and audit assets.
• Organize movie nights, board game nights, holiday decorations, and other events in Lviv with the Communications team.
• Handle additional administrative tasks and provide tours for newcomers.

Requirements

• Knowledge of Jira or another task management tool.
• Strong command of Google tools, especially Google Sheets.
• Strong organizational and multitasking skills.
• Excellent communication skills, a friendly and supportive approach, and the ability to build rapport.
• Attention to detail, quick learning, proactivity, and resourcefulness in unexpected situations.
• Kind, outgoing, helpful, creative, and systematic approach to setting up work processes.

Nice to have

• Experience in the service industry.
• Ability to communicate effectively with people and build rapport.

Culture & Benefits

• Part-time schedule from 9:00 to 13:00.
• 14 business days of paid time off.
• Medical insurance and mental health care.
• Compensation for courses and trainings, plus English classes and speaking clubs.
• Internal library, educational events, corporate parties, and teambuildings.

Hiring process

• Pre-screen, interview, test task, reference check, and job offer.