Operations Executive (Events)

Location: Singapore; this role is based in Singapore and requires on-site event support.

Company

hirify.global organises business exhibitions across learning, healthcare, technology, and veterinary sectors in Asia, the UK, Europe, and the USA.

What you will do

• Provide administrative support, maintain documentation and filing systems, and assist with project schedules and operational reporting.
• Support pre-event planning by consolidating floor plans and exhibitor listings, preparing show-office resources, coordinating information, and arranging accommodation and staff schedules.
• Manage exhibitor enquiries, visa invitation letters and V39A Forms, booth approval documentation, exhibitor manuals, stand approvals, and deadline reminders.
• Manage the Show Management Office during events and support logistics, exhibitor services, issue resolution, crowd control, and evacuation procedures.
• Coordinate with venue, security, contractor, supplier, sales, marketing, and external teams while monitoring service levels and tracking costs.
• Support health and safety compliance, including Risk Assessments and Fire Risk Assessments, and assist with temporary staff management.

Requirements

• Minimum diploma qualification.
• At least 1–2 years of experience in event operations, exhibitions, project administration, or related fields.
• Understanding of event logistics, exhibitor management, or vendor coordination.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organisational, communication, interpersonal, problem-solving, and prioritisation skills.
• Ability to manage deadlines under pressure with efficiency and accuracy in a fast-paced environment.
• Detail-oriented, proactive, adaptable, and able to work effectively with colleagues, exhibitors, and partners.
• Willingness to work evenings and weekends closer to show time when required.

Culture & Benefits

• Work in a diverse and inclusive environment focused on collaboration and innovation.
• Equal opportunity employment based on merit.
• Work includes on-site exhibition delivery and coordination with venue operations and security teams.