Executive Assistant

Location: Hybrid; roles open in Budapest, Skopje, Split, and Zagreb

Company

hirify.global is a Growth Invention company operating at the intersection of technology and marketing, with more than 4,000 specialists delivering brand, media, experience, commerce, CRM, and technology and data services.

What you will do

• Manage calendars for several executives across time zones, coordinate meetings, resolve conflicts, and protect focus time.
• Act as a liaison with internal and external stakeholders and maintain effective working relationships.
• Anticipate executive needs, prioritize requests, and determine when to escalate issues.
• Plan complex domestic and international travel, including visas, accommodation, ground transport, and local dinner events.
• Support the Chief of Staff and other EAs with offsites, board meetings, conferences, reporting, research, and process improvements.
• Share coverage with two other EAs, including during holidays and peak periods, and handle confidential information discreetly.

Requirements

• Professional working proficiency in English at C1 or above.
• 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting multiple C-level leaders simultaneously.
• Excellent judgment, discretion, and confidence handling confidential information.
• Strong calendar, travel, and expense management skills, with experience managing competing priorities.
• Proactive, anticipatory approach and the ability to identify issues before they reach an executive.
• Availability for 40 hours per week, with flexibility around working hours and occasional evening or weekend availability for urgent matters.
• Ability to work effectively in a fast-paced, demanding, dynamic, and international environment.

Nice to have

• Experience with Google Workspace, including Drive, Sheets, email, and Calendar.
• Experience in a digital agency, consultancy, or another fast-paced international environment.

Culture & Benefits

• Fixed-term employment in a global support team with shared executive coverage.
• Training, development, and certification opportunities.
• Inclusive workplace focused on equal opportunity, collaboration, curiosity, and practical impact.
• Annual hirify.global Cares Month supporting local charities through employee skills and volunteering.
• Benefits details are shared during the interview process.