Planning & Operations Manager

Location: Lisbon, Portugal; hybrid workplace

Company

hirify.global is hiring for its Group Transformation Office.

What you will do

• Maintain one integrated delivery plan across four Programme Manager clusters, including milestones, critical path, dependencies, capacity impacts, and agreed changes.
• Coordinate cross-cluster dependencies, hand-offs, shared-resource conflicts, actions, and plan changes through to completion.
• Manage the Transformation Office operating rhythm, including delivery reviews, planning cycles, agendas, meeting packs, decisions, actions, and escalations.
• Lead operational support covering meetings, minutes, document management, PPM administration, information storage, workloads, and quality standards.
• Improve PPM data quality and simplify templates, reporting, update processes, and routine activities, including opportunities for automation.
• Gather feedback from Programme Managers, workstream teams, and leaders and turn it into practical continuous improvements.

Requirements

• Strong experience in integrated planning, portfolio operations, senior PMO, business management, or a Transformation Office environment.
• Ability to combine plans from multiple programmes into a clear and practical portfolio view.
• Strong understanding of milestones, critical paths, dependencies, capacity, and change control.
• Excellent organisation, attention to detail, reliable follow-through, and confidence constructively challenging late, incomplete, or inconsistent information.
• Experience using PPM or portfolio management tools, with a strong focus on data quality.
• Ability to run effective meetings, planning cycles, and operational processes without unnecessary bureaucracy.
• Strong written communication skills for producing clear agendas, actions, decisions, and concise planning updates.
• Confidence coordinating senior stakeholders and managing multiple priorities at pace.
• Practical, service-minded approach with a strong focus on continuous improvement.

Culture & Benefits

• Permanent, full-time position.
• Hybrid work arrangement in Lisbon, Portugal.
• Focus on effective delivery, clear ownership, practical processes, and avoiding unnecessary bureaucracy.
• Work with colleagues across the Group Transformation Office and contribute to a unique company culture.