Assistant Security & Travel

Location: Zurich, Switzerland; hybrid workplace

Company

hirify.global builds a software platform for AI-powered autonomous systems for enterprise and government customers.

What you will do

• Support the Head of Security with calendar and meeting management, correspondence, agendas, minutes, action tracking, decision papers, and reports.
• Plan and book travel, accommodation, and transfers for the CEO and C-Suite, coordinating routes and accommodation with Executive Assistants and the close protection team.
• Arrange travel for the security team on assignments and accompanied trips, including short-notice changes.
• Provide security administration covering expenses, overviews, deadlines, and day-to-day coordination.
• Welcome office visitors according to security guidelines and support Zurich office tasks, onboarding, and external-provider coordination.
• Handle standard tasks independently while functional decisions remain with the Head of Security and the team.

Requirements

• Experience in an assistant, office management, or travel management role, or a background in public authorities, police, or the military.
• Strong organisational skills, structured working style, and comfort with changing daily priorities.
• Confidence using Google Workspace or Microsoft Office.
• Good German and English skills required.
• Reliability, discretion, and composure when plans change at short notice.
• Flexibility to work occasionally outside regular hours.
• Willingness to take on responsibility and develop within a growing security organisation.
• A background check is part of the hiring process because the role is security-sensitive.

Culture & Benefits

• Flexible working hours and a hybrid workplace.
• Stock options, generous holiday allowance, pension plan, and car parking.
• Enhanced maternity and paternity leave, plus mental health and wellbeing support.
• Learning and development opportunities, regular team socials, and snacks and drinks.
• Flyday Friday: opportunity to fly a drone once a month.
• The security organisation is growing, with the opportunity to take on more responsibility over time.

Hiring process

• A background check is required as part of the hiring process.