Proposal Editing Specialist

Location: Houston, TX, US

Company

hirify.global is a space company developing spacecraft and lunar missions for public and private customers, supporting science, exploration, communications, and economic progress from Earth to the Moon and beyond.

What you will do

• Translate RFP instructions and amendments into volume-specific templates, production checklists, and compliance requirements.
• Create and maintain Microsoft Word templates with styles, section layouts, numbering, tables of contents, captions, and cross-references.
• Assemble and manage proposal sections through iterative color-team reviews while maintaining document structure, versions, pagination, links, and tracked changes.
• Coordinate with authors, proposal leads, and graphics teams to refine content, standardize visuals, and integrate layouts, tables, charts, and diagrams.
• Use Adobe Acrobat Pro to produce, compare, optimize, and quality-check PDFs, including bookmarks, links, searchable text, fonts, file size, and security settings.
• Prepare review packages and final submission files, identifying missing content, formatting issues, broken links, conversion errors, and solicitation noncompliance.

Requirements

• Bachelor's degree in English, journalism, technical communication, communications, or a related field, or an equivalent combination of education and relevant experience.
• At least three years of professional editing and document production experience with proposals, technical publications, reports, or other complex business documents.
• Excellent written English with the ability to improve clarity and consistency while preserving technical meaning and author intent.
• Advanced Microsoft Word proficiency, including styles, templates, multilevel numbering, section breaks, fields, cross-references, tracked changes, and complex-formatting troubleshooting.
• Strong Adobe Acrobat Pro and PDF production skills, including conversion, assembly, comparison, optimization, bookmarks, and final-output quality checks.
• Strong Microsoft PowerPoint skills, including slide masters, reusable layouts, and consistent formatting of text, tables, charts, and visuals.
• Ability to interpret detailed document instructions, manage versions and concurrent deadlines, and collaborate with technical authors and reviewers.

Nice to have

• Experience editing and producing U.S. government proposals, including multi-volume submissions, RFP formatting requirements, and color-team review cycles.
• Experience with aerospace, defense, engineering, or scientific subject matter.
• Microsoft Visio or advanced PowerPoint graphics experience, including process flows, organizational charts, and technical diagrams.
• Experience with Adobe Illustrator, InDesign, or similar graphics and publishing tools.
• Experience with SharePoint or similar document collaboration systems, editorial style guides, and reusable template libraries.

Culture & Benefits

• Full-time individual contributor role supporting Business Development and proposal teams.
• Work includes coordination with capture specialists, technical authors, proposal leads, and graphics teams.
• Equal Opportunity employment is provided without discrimination based on protected characteristics.