Partnership Finance Assistant (Humanitarian Finance)

Location: Mykolaiv / Kherson Field Office, Ukraine; full-time office work, with hybrid work possible after probation. Regular travel within Khersonska and Mykolaivska Oblasts is required, up to 30% of working time.

Salary: UAH 54,000 gross per month.

Company

hirify.global is an international humanitarian NGO responding to conflict and disaster-related crises in more than 40 countries and 29 U.S. cities.

What you will do

• Review partner financial reports, cash requests, liquidation documentation, budgets, disbursements, and reconciliations.
• Verify invoices, receipts, payment evidence, procurement records, payroll documentation, and cost eligibility under grant and donor requirements.
• Prepare review checklists, queries, follow-up trackers, donor reporting inputs, cost breakdowns, and bills of quantities.
• Participate in partner monitoring visits and support finance training, coaching, and guidance on documentation and donor requirements.
• Maintain complete, traceable, audit-ready partner financial files and support internal and external audits.
• Escalate documentation gaps, discrepancies, suspected fraud, corruption, misuse of funds, and security or policy concerns.

Requirements

• University degree in finance, accounting, business administration, economics, or a related discipline, or equivalent relevant practical experience.
• Typically 2+ years of relevant finance, accounting, or finance-administration experience, preferably in an NGO or donor-funded environment.
• Experience reviewing financial documentation and supporting evidence for accuracy, completeness, and compliance.
• Strong spreadsheet skills, particularly Excel, with high accuracy and attention to detail.
• Good organisational skills and the ability to manage multiple deadlines and maintain orderly, retrievable records.
• Fluency in Ukrainian is required; good written and spoken English is required.
• Ability to work respectfully and constructively with partner organisations and handle confidential financial information with sound judgement.
• Applicants must be Ukrainian nationals only.

Nice to have

• Working knowledge of Ukrainian payroll obligations, including personal income tax, military levy, and unified social contribution.
• Exposure to donor-funded award requirements, with familiarity with UHF/OCHA or other pooled fund requirements.
• Experience with local partner or sub-award financial documentation.

Culture & Benefits

• Full-time role in a fast-paced, matrix organisation with multitasking and stressful operating conditions.
• Flexible working options, including early or late start times and remote work; hybrid work may be available after probation.
• Regular travel is required, with occasional weekend work; the role is exempt from overtime.
• English classes, unlimited online training, life insurance, medical insurance for staff and family members, and psychological support.
• 30 calendar days of annual vacation and up to 10 days of paid medical leave.
• Frontline operating context subject to applicable duty-of-care and security-management arrangements.