Executive Assistant

Location: Duleek, Ireland; hybrid workplace

Company

hirify.global Software Group develops software that helps accountants, payroll bureaus, and businesses across the UK and Ireland operate more efficiently.

What you will do

• Manage complex, overlapping calendars for multiple executives and resolve scheduling conflicts across time zones.
• Coordinate meeting logistics, including venues, catering, dial-ins, materials, and participant communications.
• Arrange domestic and international travel, accommodation, transport, visa requirements, and expense reports.
• Record and distribute meeting minutes while maintaining confidentiality and accuracy in executive communications.
• Support special projects, company events, research, reports, ad hoc requests, and general office operations.
• Act as a point of contact for internal and external stakeholders.

Requirements

• 3+ years of experience in an executive assistant or senior administrative role.
• Experience supporting C-suite or board-level stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and calendar management systems.
• Excellent written and verbal communication, organisation, multitasking, and time-management skills.
• Strong discretion, tact, sound judgement, and attention to detail when handling confidential information.
• Openness to using AI and automation tools to improve working efficiency.

Nice to have

• Experience in fast-paced SaaS, technology, or professional services environments.
• Experience in a private-equity-backed, scaling, or fast-growth business.

Culture & Benefits

• Hybrid working supported by modern, flexible practices.
• Collaborative, human, high-trust, and high-expectation working environment.
• Autonomy to learn, grow, and make an impact.
• Support for wellbeing, professional development, and career growth.
• Opportunity to contribute during a period of rapid growth and investment in AI.

Hiring process

• Application and hiring manager review.
• Recruitment screening call, psychometric testing, and two interview stages.
• Conditional offer followed by reference and right-to-work checks.