Associate, Quality Records

Location: Hybrid in Pearl River, New York, United States. Candidates must have permanent U.S. work authorization; U.S. work visa sponsorship is not available.

Annual base salary: $64,600–$107,600, plus eligibility for a 7.5% bonus target.

Company

hirify.global develops medicines and vaccines and supports regulated research and development programs focused on improving patient care.

What you will do

• Manage electronic workflows for creating, reviewing, approving, and archiving controlled documents supporting Vaccines programs.
• Execute document control activities, including metadata assignment, version control, status tracking, and lifecycle management.
• Administer Electronic Laboratory Notebook operations, including user access, onboarding, troubleshooting, templates, compliance monitoring, and system enhancements.
• Support records governance, retention practices, audit readiness, data integrity, and applicable GLP and GCLP requirements.
• Provide training, guidance, and customer support to scientific stakeholders, including senior leadership.
• Identify process bottlenecks and implement AI-enabled, automated, and digital solutions to simplify workflows.

Requirements

• Bachelor's degree in a scientific, technical, business-related, or relevant discipline.
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat Professional.
• Strong communication, organization, planning, time management, and attention-to-detail skills.
• Ability to work independently, collaborate across organizational levels, and manage multiple priorities.
• Technology fluency and the ability to adopt AI-enabled and digital solutions for workflow improvement.
• Permanent U.S. work authorization is required; visa sponsorship is not available.

Nice to have

• Experience in pharmaceutical, biotechnology, medical device, life sciences, or another highly regulated environment.
• Experience with GDMS, Veeva Vault, ValGenesis, Gnosis, or similar electronic document management platforms.
• Knowledge of document control, records management, archiving, and GxP requirements such as GLP, GCP, or GCLP.
• Experience with AI-assisted tools, automation solutions, or digital productivity platforms.

Culture & Benefits

• Hybrid work arrangement supporting Vaccines research and development programs.
• Comprehensive medical, prescription drug, dental, and vision coverage.
• 401(k) matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver/parental leave, and medical leave.
• Participation in hirify.global's Global Performance Plan with a 7.5% bonus target.