Hub Operations Support

Location: Bogotá, Colombia; hybrid work arrangement

Company

hirify.global develops healthcare products and uses data insights and responsible AI to improve patient and customer outcomes.

What you will do

• Coordinate internal and external visits, meeting rooms, catering, transportation, security arrangements, and on-site logistics.
• Support facilities, workplace experience, workspace planning, access management, branding, inventory, and hybrid attendance monitoring.
• Track hub budgets, expenditures, purchase orders, invoices, vendor relationships, financial allocations, and reporting activities.
• Maintain headcount records, organizational data, cost-center allocations, operational documentation, dashboards, and reports.
• Coordinate onboarding and offboarding logistics, workspace preparation, technology setup, welcome kits, orientation sessions, and employee communications.
• Support leadership meetings, off-sites, team-building activities, engagement initiatives, community programs, and business continuity coordination.

Requirements

• 2–3 years of experience in administrative operations, office coordination, workplace services, or a similar support function.
• Experience managing budgets, purchase orders, vendors, administrative processes, onboarding, and cross-functional coordination.
• Bachelor’s degree in Business Administration, Industrial Engineering, Communications, or a related field.
• Advanced English proficiency required.
• Strong organization, prioritization, communication, stakeholder management, customer-service, discretion, and attention-to-detail skills.
• Advanced knowledge of Microsoft 365 applications and experience with SAP or similar financial and procurement systems.

Nice to have

• Experience in event planning, facilities management, or workplace operations.
• Certifications in Operations, Project Management, Office Administration, or related disciplines.
• Knowledge of workplace management tools, employee experience platforms, Viva Engage, or similar internal communication tools.

Culture & Benefits

• Fast-paced, multicultural environment with cross-functional collaboration.
• Opportunities for career moves across the organization and constructive feedback during internal interviews.
• Commitment to diversity, equal opportunity, and reasonable accommodation during recruitment.
• Hybrid workplace supported by workplace experience and employee engagement initiatives.