Executive Team Assistant

Location: Vilnius, Lithuania. Hybrid working with most team members in the office two days per week.

Salary: €2,580–€3,880 gross per month, depending on experience.

Company

hirify.global is a fintech scale-up providing more affordable financial services for migrant customers, with offices across Europe and the UK.

What you will do

• Provide comprehensive administrative support to the Chief of Staff and support executive projects.
• Manage complex calendars, meetings, activities, and events for C-level leaders.
• Prepare agendas, take minutes at leadership and board meetings, and track decisions and actions through completion.
• Coordinate flights, accommodation, ground transportation, and last-minute travel changes.
• Draft, proofread, circulate, and file letters, reports, company documents, and signature materials.
• Build stakeholder relationships, support special projects, solve problems independently, and improve executive administration processes.

Requirements

• Proven experience as an Executive Assistant or in a senior administrative role supporting C-suite or senior management.
• Strong organisational and prioritisation skills, including managing multiple calendars.
• Experience taking minutes, ideally for board or governance meetings.
• Excellent written and verbal communication skills with strong attention to detail.
• Discretion, diplomacy, professionalism, and confidence handling confidential information.
• Ability to coordinate complex travel, adapt quickly, stay calm under pressure, and work independently.

Culture & Benefits

• Hybrid flexibility combining home working with office attendance.
• Holiday allowance, healthcare insurance, and a wellbeing package from day one.
• Annual development budget of €1,000.
• Regular in-person events and an inclusive, collaborative culture.
• Pet-friendly offices and opportunities to take ownership of initiatives.