6 дней назад
Operations & Office Coordinator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Operations & Office Coordinator (Financial Administration/HR Operations/ISO 27001): Managing Kyiv office operations across financial administration, HR processes, information security compliance, and workplace coordination with an accent on structured processes, operational accuracy, and employee support. Focus on maintaining ISO 27001-related procedures, coordinating vendors and payroll workflows, and solving day-to-day office and operational challenges.
Location: Kyiv office, on-site 5 days per week
Company
Panenco is a boutique product studio that builds digital products and new ventures with entrepreneurs and established companies.
What you will do
- Support bookkeeping, invoicing, billing, accounts payable and receivable, payroll processing, reporting, audits, and vendor administration.
- Manage employee lifecycle administration, compensation support, time and attendance, internal policies, and HR processes.
- Support the Information Security Management System in line with ISO 27001, including risk management, asset and access management, documentation, and compliance checks.
- Run the day-to-day Kyiv office, including supplies, equipment, vendors, team events, and workplace improvements.
- Collaborate with the Operations Manager, leadership, and the Belgian headquarters.
Requirements
- 2+ years of experience in operations, office management, or a similar operational role.
- Experience with invoicing, double-entry bookkeeping, expenses, timesheets, or related financial administration.
- Strong organizational skills, flexibility, and hands-on problem-solving ability.
- Fluent English at C1 level is required.
- Willingness to work physically from the Kyiv office 5 days per week.
Culture & Benefits
- Key role in a high-growth international venture studio.
- Autonomy to shape operational processes and contribute to operational strategy.
- Professional, quality-focused working culture.
- Close collaboration with leadership and an international headquarters.
- Tools and support to perform the role effectively.
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