Legal Operations Assistant (AI)

Location: Remote in listed locations across the Dominican Republic, Mexico, Colombia, and the Philippines; 9 AM–5 PM Pacific Time with 8-hour overlap required

Company

hirify.global connects experienced candidates with startups and technology companies, including a boutique corporate law firm serving startup and technology clients.

What you will do

• Organize and file contracts and documents received through email, Slack, WhatsApp, and text, maintaining reliable naming conventions and folder structures.
• Draft initial NDAs, service agreements, equity agreements, operating agreements, templates, and client correspondence using Claude and established prompting guidelines.
• Write substantive administrative legal emails, send deliverables and status updates, and follow up on unresolved client or counterparty requests.
• Manage the founder’s calendar, including same-day scheduling and complex multi-party coordination.
• Collect attorney time entries, support billing inquiries and payment coordination, and maintain accurate timekeeping records.
• Review a junior assistant’s work, provide guidance, and support CRM, LinkedIn, email-list, and light outreach activities.

Requirements

• 3–5+ years of hands-on legal operations, paralegal, or executive assistant experience supporting legal teams.
• Experience managing high-volume contract workflows, with 10+ contracts per week in cloud-based file systems such as Dropbox.
• Ability to draft initial corporate legal documents, including NDAs, service agreements, equity agreements, formation documents, and operating agreements.
• Fluency with Claude or similar generative AI tools and ability to write structured prompts for legal research, contract analysis, and drafting.
• Autonomous experience managing concurrent workflows and client-facing procedural communication with minimal oversight.
• B2+ English required, along with reliable internet and a backup connectivity plan for remote work.

Nice to have

• Executive assistant or Chief of Staff experience supporting a CEO or senior legal leader.
• Experience reviewing or training junior colleagues.
• Familiarity with Clio, TimeSolv, legal timekeeping, billing platforms, or basic financial controls.
• Experience with digital marketing, LinkedIn, CRM tools, or small-firm and startup law environments.

Culture & Benefits

• Fully remote work with international collaboration.
• Competitive salary based on experience and skills.
• Paid time off according to company policy.
• HMO coverage after three months for full-time employees based in the Philippines.
• Direct mentorship, professional development resources, and global networking opportunities.
• Recognition for maintaining CRM hygiene and on-time reporting.

Hiring process

• Application and screening.
• Skills assessment and Topgrading interview.
• Client interview, job offer, and client onboarding.